Full protection for your documents

  • Rights allocation based on users and groups
  • Interaction with Microsoft Active Directory
  • Secure file and document storage
  • TLS encryption
  • Digital signatures

Any enterprise needs to protect documents against unauthorised access, copying, changes and deletions. FileDirector ensures comprehensive security for the documents it handles. To that end, the software makes use of a range of different mechanisms, working together across a number of levels.

The basic principle for all protection techniques is rights administration based on users and groups. To avoid unnecessary effort over this, FileDirector sources all the necessary information from the Active Directory of a Windows domain. Furthermore, FileDirector offers internal domains which provides you the chance of delegating administration independent from Active Directory. After this, the administrator defines access to filing cabinets, document types, documents and functions.

Actual access to the documents handled in FileDirector is protected via a whole raft of proven and standardised encryption techniques. These include TLS encryption along with the use of digital signatures and certificates.

The security concept is rounded out through intermeshing the Windows operating systems and FileDirector: Windows handles authentication, and FileDirector decides which documents the user is allowed to access.

FileDirector Security

You can define access rights using FileDirector at various levels: initially, the definition is whether the user can have general access. If an account or a group has access rights, then additional privileges can be allocated or withdrawn individual for file cabinets. Beyond that, access to particular document types within the filing cabinets can be permitted, allowing for the respective rights to be assigned in each instance.

There is also a facility even for filtering index fields in such a way that, depending on the content of the index field, access is only allowed to the corresponding documents. Scan profiles and stamps defined as comments can similarly be managed using rights, so that only authorised users and groups can have access. In the same way rights are defined for FileDirector BusinessProcessManagement for each process.

All user access to index data and the documents themselves are controlled by the FileDirector server, meaning that no user has direct access to the SQL or Oracle database or to the place where the data is stored. Documents and data can therefore not be changed or deleted outside FileDirector. There is a further advantage of this multi-level structure: the system runs robustly and requires minimal maintenance.

All activities within FileDirector can be recorded to provide a full history. In addition, the history for each document is recorded and can be viewed by administrators.

For even greater security of the data entrusted to FileDirector, there are options for replication for back-up purposes, and redundancy or distribution to branches: FileDirector server also has an option of exchanging documents with other FileDirector servers securely via TLS (https). The site replication module minimises downtimes through replication onto the back-up server or servers. This means that, if the worst should happen, you are not suddenly left without your valuable data.

Data volumes can also be distributed overnight from a central FileDirector server to branches (or vice versa). This increases speed of access to documents at sites where the data lines lack high-end capacity.